4 Elements Galicia International Summer Camp

Payments and Cancellations Policy PAYMENTS • Your child’s place at the camp will be definitively booked once we receive at least 50% of the total camp fees. • 4 Elements Galicia will confirm receipt of payment via email, at which point your child’s place is finalised and secured. • If the initial payment is 50%, the remaining 50% of the camp fees must be paid by 1st June. • For registrations made after 1st June, 100% of the camp fees is required at the time of booking. PAYMENT METHOD • Payments must be made via bank transfer. Please use your child’s name and the camp start date as the payment reference (e.g., JohnSmith02July2026). • Our account details are as follows: Bank: ABANCA Account name: 4ELEMENTS GALICIA S.COOP GALEGA SWIFT/BIC: CAGLESMMXXX IBAN: ES72 2080 0349 8730 4002 7678 CANCELLATIONS We run a high-quality program with limited spaces and tailor it to each group. For this reason, we cannot make exceptions to the cancellation policy for any reason, including weather, illness, or personal emergencies. If you need to cancel your reservation, the following terms apply: • Cancellations made before 1st May: Refund of 100% of fees, excluding a non-refundable deposit of €100 per child. • Cancellations made between 1st May and 1st June: Refund of 50% of fees, excluding a non-refundable deposit of €100 per child. • Cancellations made after 1st June: No refund. CANCELLATION METHOD • All cancellation and refund requests must be emailed to hello@4elementsgalicia.com. • The email must include: Participant’s name(s), camp dates, reason for cancellation

At 4 Elements Galicia, child safety and wellbeing are our top priorities. Our camps are led by a dedicated team of experienced camp leaders, monitors, and specialist instructors, ensuring that every child is supported, challenged, and cared for throughout their stay.
Staff-to-Camper Ratios: We maintain a high staff-to-camper ratio, allowing for close supervision during all activities, whether on-site, in the forest, or on excursions.
Dedicated Monitors: Each residential group has a monitor staying on-site overnight to ensure continuous supervision and a calm, secure environment.
Specialist Leaders: Qualified instructors lead activities such as forest school sessions, canoeing, surfing, theatre workshops, and language classes, always maintaining safety while fostering independence and creativity.
Team Leadership: Camp leaders coordinate daily schedules, manage transitions between activities, and support campers both individually and as a group.
Safety Protocols: All staff are trained in first aid, child safeguarding, and emergency procedures, and our site is fully equipped to meet all health and safety standards.
Through a combination of structured supervision, specialist guidance, and supportive mentorship, our leadership model ensures that campers can explore, play, and learn safely while developing confidence, teamwork, and independence.

All our staff are university-educated and experienced in working with children, bringing both knowledge and a passion for supporting young learners.
Before camp begins, every team member completes our staff training week, which includes:
First aid training to ensure safety in all activities
Positive discipline techniques to foster a supportive and respectful environment
Emotional education training to help children manage feelings and build confidence
This combination of professional experience, academic background, and specialised training ensures that our staff can guide, supervise, and inspire campers while maintaining a safe, nurturing, and engaging camp environment.

Yes. All staff undergo thorough background checks to ensure the safety and wellbeing of every camper.

All staff on camp complete our staff training week, including first aid, positive discipline workshops, and emotional education sessions, ensuring a safe, nurturing, and supportive environment for every camper.

At 4 Elements Galicia, we are an international camp that values a mix of cultures and perspectives. We welcome all children and celebrate their individuality. Activities are adaptable so everyone can participate, and our trained staff use positive discipline and emotional education skills to foster mutual respect, empathy, and an inclusive community.
To ensure true diversity and an enriching experience, we also offer scholarships to local children, allowing campers from different backgrounds to learn, play, and grow together.

Code of Conduct for Campers
A FRIENDLY REMINDER
At 4 Elements Galicia, we are committed to creating a safe, fun, and healthy
summer camp experience for all children and youth. To achieve this goal, we ask
that all campers and their parents/carers familiarize themselves with our code of
conduct, which promotes the values of caring, honesty, respect, and
responsibility.
These guidelines create the framework that allows everyone to explore, take
risks, and grow safely and respectfully.
Treat all living creatures and environments with respect.
Take care in all activities and be mindful of my surroundings.
Stay on designated trails during on-site and off-site excursions.
Minimize my impact on the environment and use natural resources responsibly.
Keep the camp and nature clean.
Follow fire safety rules and only make fires under the supervision of a Camp
Leader.
Respect livestock protection by leaving gates and fences as you find them.
At 4 Elements, we believe in learning through doing and reflecting. If something
doesn’t feel right, speak up. Tell a staff member.
When challenges arise:
We’ll talk together about what happened and why.
You’ll have opportunities to make things right.
Parents will be contacted if patterns continue or safety is compromised.
Serious safety violations (physical aggression, leaving camp property, substance
use) may result in immediate parent contact and dismissal from camp. These are
the few non-negotiables that protect everyone’s wellbeing. Refunds are not
typically given in these cases.
RESPECT THINGS
STAY TOGETHER
Respect the property of others, including towels, equipment, and supplies.
Take care of your own belongings.
Wear clean and appropriate clothing to camp each day.
Mobile phones and devices are stored securely by staff upon arrival.
Know your boundaries. Stay within the designated areas where staff can support
your exploration. at camp and during excursions.
Stay together for safety and well-being.
If you need to leave an activity or area, let staff know first.
LEARNING FROM CHOICES
Challenge yourself. Try new things. Make mistakes. That’s how we learn. Staff will
help you assess what’s a good stretch vs. what’s unsafe.
RISK-TAKING
AGENCY & INDEPENDENCE
Take ownership of your experience. Ask questions. Make choices. Request support
when you need it.

At 4 Elements Galicia, your child’s safety and wellbeing come first. Our fully fenced site is checked every day, and we hold at least one fire drill per camp. Children are supervised 24/7 by trained staff, with small group ratios (1:6 for under-8s). All staff are first aid trained, and a lifeguard-trained team member is always present during water activities. We also work only with fully licensed external providers, ensuring every activity is safe and secure while children enjoy their adventures with confidence.

Mobile phones are not permitted on camp. Campers can communicate with their families using the camp phone